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GOPA Com. is a communications agency based in Brussels working for the EU Institutions and their Agencies. At GOPA Com. we offer intelligence consulting and fully inclusive communication services to European institutions to facilitate their engagement with citizens. As an agency we bridge Europeans through a flexible approach which prioritises tailor made service offerings over generic one-size fits all solutions.

Administrative assistant

 

What we are looking for

We are looking for a versatile and enthusiastic colleague to be at the heart of our office organisation to adapt to the changing environment, and support our teams for simple project and administrative tasks.

Key responsibilities

You will…

  • Be responsible for managing the working environment of 50 colleagues
  • Work with the management team to develop solutions to adapt to a changing working environment to the highest standards
  • Support colleagues for administrative tasks related to projects and other company activities


Key responsibilities:

Project-related tasks

  • Providing support to the Finance & Administration Department
  • Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.
  • Handling communications with vendors via phone, email, and in-person
  • Processing simple project creation, budgets, etc.
  • Preparing financial reports

Administrative tasks

  • Welcome visitors to the office space
  • Coordinate on-boarding of new colleagues
  • Manage office supplies
  • Manage office environment and advise on well-being in the office
  • Ensure office and working policies are in place, understood and followed

Job qualifications

  • You are fluent in English and French, and are at ease in a multicultural environment
  • You are confident with simple project management tools and software
  • You are proactive and enjoy challenging yourself to come up with solutions
  • Under the guidance of your manager you will be autonomous in your daily tasks, taking initiatives within the scope of your position
  • You will be rigorous in the undertaking of tasks

We offer

  • A meaningful job
  • A multicultural environment
  • A work environment defined by teamwork, flat hierarchies, and open communication
  • Flexible working organisation
  • Independent work and contribution of own ideas
  • A full-time undefined duration position in a growing agency
  • Competitive salary
  • Regular training and further education
 

We look forward to meeting you. Please send your application to: jobs@gopacom.eu