Bid Coordinator

 

We are currently looking for a Bid Coordinator to join our New Biz Service.

• The Bid Coordinator is responsible for providing inputs and supporting the coordination of the tender under the supervision of the Bid Manager.
• The Bid Coordinator acts as an assistant to the tendering team by contributing to the coordination (taking minutes, follow up actions, briefing support) and writing (research, draft, revisions) of inputs.
• The Bid Coordinator helps to ensure healthy and positive collaboration and to minimise friction internally and with external partners in order to help create a productive tendering set-up and gain experience in business development management.

What will you do:

Contribute to bid coordination

• Support the Bid Manager in tender coordination
• Report regularly to the Bid Manager on the status of tasks
• Respect deadlines and the established timeline
• Comply with tasks assigned by the Bid Manager
• Back-up Bid Manager on tender management

Contribute to bid writing

• Prepare and deliver research
• Provide written inputs (e.g. related to methodology or case study) based on Bid Manager’s instructions and outline provided to meet award criteria
• Ensure editing, revisions, proofreading and layout of technical offer
• Support the Bid Manager in checking technical requirement in line with award criteria
• Collaborate with internal and external resources

Contribute to bid’s administrative part

• Support the Bid Manager in checking administrative requirements against the selection criteria
• Prepare the team’s CVs, references/project sheets and adapt existing ones to the tender’s specificities
• Collaborate with the Administrative Coordinator

Contribute to bid’s financial part

• Request and collect prices from suppliers, subcontractors, partners
• Support the Bid Manager with budget preparation

We would like to hear from you if you are / have:

• Have around 3-5 years’ work experience in a public-sector environment
•  Be fluent in written and spoken in English and French
• Be stress resistant
• Like a challenge and be able to work on several projects at the same time
• Be curious and eager to learn
• Be accurate and have a strong eye for detail
• Show common sense in your approach to work
• Be resilient and able to work to short deadlines and handle changing priorities
• Have a good understanding of how bids are evaluated in a public-sector environment
• Be an excellent negotiator, highly organised, efficient and persuasive

We offer:

• A chance to help shape Europe’s future.
• A work environment defined by teamwork, flexibility and open communication.
• Independent work and contribution of own ideas.
• A hybrid, full-time position in a growing, international agency.
• Regular training, frequent team-building and further education.