Bid Manager

 

We are currently looking for a Bid Manager to join our New Biz Service.

• The Bid Manager is responsible for planning the tender and setting its strategic approach, with a specific focus on the technical part.
• The Bid Manager acts as a central point for the tendering team by coordinating (planning, booking, briefing, meeting) and managing (revisions, feedback, support, troubleshooting) both internal and external resources.
• The Bid Manager supervises and coordinates the tendering process, from admin to technical and financial submission. S/he is also in charge of the subsequent clarifications or negotiations that may arise as part of the process.
• The Bid Manager, in particular, guarantees that the bid coordinators, admin coordinators, consortium partners and subcontractors, services/operations contributors and any other external support shall produce their input on time and in conformity with the expected quality and the agreed scope of the tender. S/he will also manage the team by encouraging team spirit and a healthy, sustainable and balanced work environment.

What will you do:

Lead the bid coordination

• List, plan, allocate and assign responsibilities to internal and external resources (operations, services and finance teams, freelancers with specific expertise, partners, subcontractors and suppliers)
• Brief, coordinate and follow up on resources’ inputs
• Report regularly to the Business Development Director
• Support the consortium set-up
• Inform operations, service heads and the HR manager about proposed team members
• Debrief and provide constructive feedback during and after bid submission
• Organise hand-over if the contract is awarded

Lead the bid writing

• Develop and validate the outline of the technical offer
• Coordinate and revise experts’ inputs
• Support the bid writing process
• Perform technical quality checks
• Ensure regular checks by the Business Development Director and Business Development Manager

Contribute to bid’s administrative part

• Check admin requirements
• Select, supervise, validate and approve references and CVs
• Liaise with the administrative coordinator

Contribute to bid’s financial part

• Support budget preparation
• Support budget negotiation
• Prepare budget for validation by the Business Development Director before tender submission

Keep Business Development Team future-proof and continually improve its efficiency

• Train, advise, give constructive feedback to bid coordinators
•  Develop, collect information and analyse bid and bid outcome, debrief and share with resources
• Motivate and lead the team and resources, encouraging a healthy, sustainable and balanced work environment
• Encourage team spirit, personal development and involvement in projects and company business

You should:

• Have 5-10 years’ work experience in a public-sector environment
• Be fluent in written and spoken in English and French
• Be stress resistant
• Be curious and eager to learn
• Be accurate and have a strong eye for detail
• Show common sense in your approach to work
• Be resilient and able to work to short deadlines and handle changing priorities
• Be an excellent negotiator, highly organized, efficient and persuasive
• Like a challenge and be able to work on several projects at the same time
• Understand how bids are evaluated in a public-sector environment
• Understand how price to win is developed with regard to European Commission proposals

We offer:

• A chance to help shape Europe’s future.
• A work environment defined by teamwork, flexibility and open communication.
• Independent work and contribution of own ideas.
• A hybrid, full-time position in a growing, international agency.
• Regular training, frequent team-building and further education.