Talent Acquisition Coordinator

 

We are actively looking for an Talent Acquisition Coordinator to join our Projects team at GOPA Com. S/he will hire, brief and ensure the smooth running of the activities of external service providers (both employees and freelancers) under on-going Framework Contracts.

You will…

• Work with the Accounts Team to follow up on incoming requests
• Liaise with clients during the initiation phase to confirm needs and set expectations
• Coordinate the implementation of new contracts related to external service providers and discuss the needs and provisions with the clients
• Initiate promotional and recruitment campaigns to identify profiles that match job descriptions (in collaboration with HR and the Outreach Team)
• Screen candidates to fill open positions or replacements and share with clients CVs and portfolios of activities (where applicable)
• Coordinate the recruitment process by:
  • Contacting external providers
  • Providing information to candidates on types of contract and briefing them throughout the selection process
  • Scheduling meetings
  • Attending interviews and ensuring their smooth running
• Inform service providers about financial offers and contractual matters (in collaboration with HR / Accounting Team)
• Be the first point of contact for freelancers and employees working on different missions at the client’s premises
• Ensure the administration flow is respected during the employees and freelancers assignment by:
  • For freelancers: answering queries, creating a project folder on the server, creating new vendors, purchase orders, updating invoicing plans, and invoice allocation, updating follow-up consumption tables, preparing interim payments and processing invoices etc.
  • For employees: answering queries (sick leave/maternity replacements/holidays etc.), updating invoicing plans, creating project folders, redirecting requests to the concerned department if needed, encoding timesheets, updating follow-up consumption tables and processing invoices etc.
• Prepare reports for Contracting Authorities and management upon request

We would like to hear from you if you have:

• 5 years of experience in an equivalent position
• Excellent English (C2) and good knowledge of French
• Excellent communication skills and a solutions-oriented mind-set
• Interpersonal skills: ability to gauge the potential of new employees, oversee one-on-one interviews, scout talent, and listen to the needs and concerns of external providers and staff members
• Organizational skills: oversee many different aspects of external provider’s relations. Good time management and capacity to prioritise
• Ability to adapt to different partners and stakeholders
• Leadership and negotiations skills: capacity to manage relationships with the Contracting Authorities and negotiate – when necessary – the change of fees according to responsibilities and tasks required in the job description
• Technological skills: good command of MS Office and ability to use social platforms and online job boards to scout and recruit new employees
• Experience in administration
• Spirit of initiative and proactivity

What we offer:

• An indefinite contract based in Brussels
• Working on interesting projects within the EU context
• A meaningful role in a multicultural environment
• A diverse, open and collaborative working environment
• Flexible working organization and contribution of own ideas
• Competitive salary
• Regular training and coaching opportunities